Article: Three areas where HR Can Use the New ChatGPT-4o to Improve the Workplace (Swedish)

During the workshop, we explored the future of AI in HR processes and how it can streamline recruitment, onboarding, talent development, and more. We learned how to write effective prompts to maximize AI's potential and leverage tools like ChatGPT. We experienced aha moments through interactive exercises and practical examples of how AI can be used in everyday work. We gained tools and strategies to successfully implement AI in our organizations. And we discussed the ethical aspects of AI and how to ensure responsible use.

Here's what some of our participants had to say about the workshop:

"Nils Janse is an inspiring speaker and a true AI expert. I'm glad I attended the workshop!"

"It was a great mix of theory and practice. I now feel more confident in implementing AI in my work."

Huge thanks to all participants for a very interactive workshop! 

Want to learn more about how AI can transform your HR function? Contact us today to book a consultation!

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Most people see recruitment as a necessary means to an end and perceive the process with a clear starting point (the internal hiring need) and a clear end (the hired candidate). However, in contrary to popular believe, recruitment is a never-ending process. In previous blog I have already explained why recruitment does not stop after you have found the right candidate. But what if you are already stuck before that stage? What if the perfect candidate never seems to show up? In this blog I will discuss 6 tips which help you to find your future candidate and transform your recruitment operations into a continuously developing process.  

Knowing yourself is important to know what you want

Firstly, we are going to start with the basics. Whenever you are looking out for people, you need to make sure that you know what you as a company stand for. In this sense you need to have a thought-out vision and mission of what you aim to achieve with your company. Furthermore, you need to know what kind of internal culture you have and what values are shared in this culture. This is important because most people nowadays are not convinced by just a pure salary raise anymore. Most people are motivated by companies with whom they can identify with and who share their personal values. Now that you have identified your vision, mission, culture and values, it is time to work with them, which brings us to the second tip.  

Translate and communicate your message

Now that your vision, mission, culture and values are set up, it is important to display them. First and foremost, you should of course display this on your website and LinkedIn, but besides that there are also other target group focussed forums. You can think of websites, conventions or breakfast seminars which your potential candidates often visit. Don’t be afraid to be creative, in this sense it is better to be too active than too passive. Have you ever heard of guerrilla marketing? Well, that just might catch the attention of your future employee, against often budget friendly costs. Besides this, your recruiters also need to be well-trained in understanding, translating and identifying your own vision, mission, culture and values. It is therefore important that they work together with staff from your marketing department to gain those skills and to set up the right messaging towards your potential candidates. Furthermore, they are also the ones that need to identify the candidates whose values align with your own.  

Expand your network and nurture candidates

Another thing that you can start to do tomorrow is to get in touch with different recruiters or HR employees from other companies and start making them part of your network to increase the possibilities of a referral. Go to conventions, breakfast seminars and conferences to get in touch with them. In this sense it is important to know that a strong way to expand your network is to do favours for others before you can reap the rewards. This might sound like you are getting more work on your hands, but who knows; what may seem like an impossible profile for somebody else, might just be floating around in your talent pool. When talking about talent pools it is also important to remember to nurture the candidates who you have not hired. An applicant with the wrong profile for a previous vacancy might be the perfect candidate for a new vacancy. You should therefore regularly nurture their excitement for your company and go through your talent pool to see if you can find that hidden gem that you might forgot about. One way to continuously increase your talent pool is to open up ongoing vacancies where people can list their open application.  

Promotion and internal hiring boards

Did you just lose an incredible manager/team leader/senior team member and are you wondering how you will ever fill his or her position? Perhaps an internal promotion is a possibility. Maybe one of the team members is ready to step up and, if he or she is provided with training, be your new amazing superstar. Internal promotion has three advantages over external hiring: it’s cheaper, it’s faster, and the candidate already knows your company/product. Of course, the fact remains that there will be a gap in the team if you promote one of its members, but this, in most cases, is an easier recruitment than the incredible superstar that you lost. If the team members are not an option or if there is not even a team to speak of in the first place, then internal hiring boards could be an option. Internal hiring boards are basically vacancy boards of internal vacancies that not have been externally published yet and where only internal employees can apply for. A lot of managers are cautious for this, because they fear that their best employees might leave their department and they say that this is just a way of moving the problem. I would argue that this is the wrong way of thinking. Firstly, yes, your employee might move from your department, and yes, that moves the problem to your department. However, you should always realize that people are looking for ways to develop themselves, so letting them develop themselves within the company benefits the company as a whole. Again, it might be easier to find somebody for the new gap in your department as it is to find for the gap your company is experiencing right now (there is most likely a very valid reason that somebody is reading this blog right now). Furthermore, I would argue that this shows your employees that there will always be possibilities to develop themselves, which can motivate them to stay instead of leaving for a possibility to develop themselves at another company.  

Internal training and development

Continuing on the previous note, it is important to plan out what your employees are capable of right now and where they want to be in five to ten years. In this sense development plans should be one of the key priorities for any HR department. Firstly, because it simply keeps your employees happy and loyal if they have a sense of development and, secondly, because you can prepare and train them for the more specific and hard-to-fill vacancies which are upcoming in the future. This again intertwines with the first point, that you should know who you are as a company and strategically plan ahead for the future. So organisational charts need to be drawn up, both from the present and where you expect to be. Then you need to identify who can fill the potential upcoming (senior) positions and what he or she needs, in terms of training, to be able to fulfil that position. Actively be engaged with your employees and take them with you on this journey of development. The backend developer of today can be your architect of tomorrow.  

There is a truth in numbers

As with most things in life, there is a certain truth in numbers. The bigger your pool of candidates, the larger the odds that the right candidate is in there. In this sense it might be a good idea to try quantity over quality and expand the parameters that you’ve got from the hiring manager. When you are searching for people the pool of potential candidates increases if you decrease the hiring manager’s requirements. Maybe the candidate does not require a full five years of experience? Maybe experience in a related industry can be equivalent to experience in your own industry? Maybe managing twenty people requires the same type of management skills as it does when managing ten? Try to send through some candidates and resumes with the expanded parameters and see what works for your individual vacancy. It is in this sense also the recruiter’s job to push back a bit on the requirements of the hiring manager, because too often we see that hiring managers are looking for a unicorn that is fluent in five languages, has four degrees, and more than twenty years of experience in the industry. The reality is that unicorns do not exist, but it is our job to show them that and to come with a viable alternative.  

In conclusion

When looking out for your future candidates you should start with the basics and have a good story on who you are as a company and what you are trying to achieve. Then you need to get your message out there, both through online and conventional ways; be creative! After that you need to work with your network, most predominantly: expand it. Find ways to get in touch with fellow HR colleagues in the field and see if you can use their network. Furthermore, don’t forget about internal hiring and promoting your employees, and last, but not least, try to push back on the requirements for the profile and expand the parameters of your search to get a bigger pool of potential candidates.    

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If you do a quick search on the internet you will find countless articles on the workplace of the future. It is flooded with blogs on working remotely, AI impacting work, and working more data driven (I also wrote a few blogs on those).

So today I want to talk about something different, on how the workplace will look like if we are used to working remotely, working with AI, and working data driven. In this blog I will take a shot at the social impact of these evolutions and talk about future hierarchies and decision making, how working will be more intertwined with our personal lives, and how human contact and wellbeing will become more and more important in our work lives.  

Hierarchies and decisions

Currently decisions are still made in hierarchical structures where one person’s input might weigh heavier than another. Of course, there are differences in how steep hierarchical structures are, from very tall hierarchies (still mostly common in Asia and parts of America) to flat hierarchies (still mostly common in Europe).

In the workplace of the future, I believe that the hierarchical structures will not disappear, but change in form and appearance. In this sense the traditional manager will be replaced by groups and teams who check each other’s behaviour and performance. Driven by data and AI they will take decisions based upon crowd-based intelligence instead of hierarchical positions.

In a similar fashion, bonusses and salaries will not be a result of negotiations and charisma, but from data-based performance and team approval. There will be more transparency in why certain decisions will be made and more people will be involved in the decision-making structure. This will require a simplified model of decision making as more actors will be involved.

This will make for organisations that:  

• are more agile and can respond quicker to market trends;
• have less internal politics and bureaucracy, and;
• determine, plan and execute better decisions.

Want to find out more about our future hierarchies? Read this article from Collin Williams.

Work and personal life

If working remotely will be fully accepted and implemented in the future, then that will have an implication towards the division of work and personal life. I, and with me many others, believe that working remotely will be fully implemented in the future.

Beside the challenges and opportunities which that brings, this will also have an influence on the division between our work and personal life. Obvious things come to mind as the working day has no ‘solid’ start and finish anymore. So, you might pick up your laptop during the evening, do a laundry run between meetings, or go out for a coffee with the family when there is not a lot to do. This has the advantage that we can become more flexible in how and where we work, but I would argue that this can also result in a lot of new forms of stress.

Since we do not have a solid end of our working day, we will experience a constant ‘working-mode’ kind of pressure in our mind. I would therefore argue that in the workplace of the future there will be more emphasis on planning and the use of calendars to structure your workday, and that this will be required by employers to prevent needless amounts of stress.

What’s more is that I believe that retirement as we now know it, might be a thing of the past. We live in a time that the proportion of elderly population will become relatively larger and that they will live longer as well. It is technically and financially not possible anymore to maintain ‘early’ retirements anymore in the current system as most people stop working around the age of 65 (and often earlier).

This system worked when people lived up until the age of 80, but currently people are generally becoming older. What has also always baffled me is that people at the age of retirement immediately go down from a full week of working to absolutely nothing. I believe this to be a wrong way of retiring. Firstly, because stopping too early with working is detrimental for your cognitive ability (see this article). Secondly, because it drops a lot of people in a mental hole, often feeling social isolated and without a sense of purpose. Thirdly, because these people are often capable of working longer if we rethink our perception of retirement.

I believe that in the future we will go to a step-by-step retiring system, involving medical advice and personal preference. An example of this could be a long-term plan where somebody starts to work 75% at the age of 60, 50% at the age of 67, all the way down to 25% at the age of 75. Other ideas could involve different or less intense functions and shorter working days. Of course, there will be people who will read this with a bit of healthy scepticism and will say that it is physically or mentally not possible to work that long. To them I would say that their arguing is sound if they base those ideas on current-day working conditions. I would argue that future work will become less physical and mental intense due to atomization, robotization and the utilization of AI.

Human interaction and wellbeing

As technology and working methods advance towards working remotely, there will be a bigger future emphasis on human interaction and wellbeing. More and more people will look for ways to interact with colleagues as they make up a large part of their social life and life in general. We already start to see the first signs on the wall with the COVID-crisis: people start meeting up for lunch meetings again and are showing up at the office for a couple of days a week.

So, despite a global health crisis, we still long for human interaction. In the future this will mean that there will be more emphasis on events that promote human interaction despite the working-remotely working culture. Things you can think of are: regularly reoccurring teambuilding events (going from once a year to once every other week), lunch meetings, culture promoting events, working remotely in teams etcetera. The employer of the future will support this in the future as it is important to maintain the company culture and the loyalty of his or her employees.

In an ever-changing world more driven by data, we believe that more and more companies will take a vested interest in their employees’ health and wellbeing to keep them at the top of their performance. This might mean that future employers will get involved to help out their employees with personalized health programmes in accordance to how their employees sleep, eat, drink and feel. So, in this sense data will be collected at the future workplace to analyse how the employees are doing and in the same sense will personalized health plans be a part of the future workplace. You might think of personalized food plans, wellness and mindfulness programmes, and personalized ergonomic working stations.

In conclusion

In this blog I’ve tried to look beyond just stating the future ideas of working remotely, AI, and being data driven and gave a sense of the implications that these developments might have. I believe that the future workplace will be ruled by mass-intelligence, driven by data, and focussed on health, wellbeing and performance optimization of the employees.

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